BUDGET AND GRANTS OFFICER
Posts: 1Ifakara Health Institute • Banking, Economics and Financial Services
Job Description
Institute Overview
- Ifakara Health Institute (IHI) is a leading research organization in Africa with a strong track record in developing, testing and validating innovations for health. Driven by a core strategic mandate for research, training and services, the Institute's work now spans a wide spectrum, covering biomedical and ecological sciences, intervention studies, health-systems research, service delivery and policy translation.
Position Summary - Ifakara Health Institute is seeking a qualified Budget and Grants Officer who will be stationed at Dar es Salaam office reporting to the Senior Budget and Grants Officer. The ideal candidate will support the preparation of financial proposal budgets and assist in administering donor funded budgets in line with donor requirements and internal procedures. The role also helps to ensure compliance with donor guidelines during budget execution and grants management.
Requirements
- Proficient in Microsoft Office Suite (Word, PowerPoint) with advanced skills in Excel, and familiar with ERP or similar accounting software.
- Solid knowledge of budget management, grants administration, and financial operations.
- In-depth understanding of financial regulations, compliance standards, and reporting requirements for donor-funded projects.
- Strong analytical capabilities to interpret financial data, identify trends, and support informed decision-making.
- Meticulous in financial record-keeping to ensure accuracy and compliance in reports and documentation related to donor-funded initiatives.
- Dedicated to maintaining high ethical standards, transparency, and integrity in managing finances and donor funds.
- Committed to embodying IHI core values Integrity, Initiative, Equity, Excellence, and Accountants
- Bachelor's degree in accountancy, finance, economics or other related fields.
- CPA qualification will be added advantage.
- Minimum of 3 years' experience in finance, project budget and grants management and other related roles.
- Excellent communication skills to effectively engage with diverse stakeholders, including donors and internal teams.
Disclaimer!
Ifakara Health Institute does not charge any fee at any stage of the recruitment process. Please disregard written or oral request for a job offer or an interview that you believe is or might be fraudulent or suspicious.
Key Responsibilities
- Support the development, review, and monitoring of project budgets to ensure accuracy, realism, and alignment with grant proposals, funding conditions and organizational policies.
- Ensure that all the financial terms are adhered to funding partner requirements, organizational standards, financial procedures, and legal obligations.
- Assisting with partner contract development covering engagement, negotiation, and close-out procedures in coordination with the legal and, grants and contracts officer.
- Foster effective working relationships and communication with funding partners and stakeholders to ensure transparency, accountability, and the smooth execution of projects.
- Ensuring financial tracking, managing adjustments or revisions and maintaining accurate documentation of grants and budget, for external audits and regulatory reviews.
- Support project teams in meeting reporting requirements, including scientific, financial, and funding partner reports.
- Collaborate with the finance, procurement, and program departments to facilitate the execution of the grant-funded activities.
- Collaborating with the team to optimize workflows related to budgeting, reporting, and compliance using the grants and contracts management system, which reduced redundancies and enhanced transparency.
- Assist in coordinating with external stakeholders, such as auditors and regulatory bodies, by preparing required documentation and responding to inquiries.
- Perform any additional duties assigned by the supervisor to support operational efficiency.
About Ifakara Health Institute
Ifakara Health Institute (IHI) – or simply Ifakara - is a leading health research organization in Africa, with a strong track record of developing, testing and validating innovations for health. We are driven by core strategic mandate for research, training and services. Ifakara encompasses a broad range of scientific disciplines, spanning from basic biomedical and ecological sciences to clinical trials, health systems research, policy translation, and health program implementation.
Ifakara work is organized in three research departments, six research units and seven technical support units. The research departments are: Environmental Health & Ecological Sciences (EHES), Interventions & Clinical Trials (ICT), and Health Systems, Impact Evaluation & Policy (HSIEP).
The research units are: Grants and Contracts, Training & Capacity Building, Laboratories, Data Systems and Platforms, Vector Control Product Testing, and Chronic Diseases Clinics. The technical units, which are supporting research (our primary activity) are: Internal Audit, Knowledge Management and Communications, Finance Management, Human Resources Management, Supply Chain Management, Branch Management and Information & Communication Technology. We have three major offices in Tanzania (Ifakara, Bagamoyo & Dar es Salaam).
Vision
A healthy and empowered population with access to evidence-based health services and solutions
Mission
To be a centre of excellence that informs health policies and delivery of quality services collaboratively through research, innovation, capacity strengthening and program implementation